There are time tested processes, methods and tasks that you can follow to help ensure the success of your project.
Project Management Tips and Tools
How successful are the projects you manage or contribute to? Research into why some projects deliver while others fail indicates some key factors leading to successful outcomes. Here are some things you can do to improve your chances of success.
From the outset, seek out and adopt a committed project sponsor who can overcome organizational roadblocks on your project. Find out who your project’s stakeholders are and communicate with them regularly. Leslie Allan’s change management guide will help you identify your key project stakeholders and compile a stakeholder communication plan.
Prevent errors and misunderstanding from propagating throughout your project. Decide the project phases for your project and the key go/no go decision points. What are the expected project outputs for each phase and what are the quality criteria that need to be passed before moving on to the next phase?
Divide and allocate project tasks clearly and keep on top of your project schedule. Communicate regularly project progress to all project team members and the governing committee. Leslie Allan’s project scorecard will help you create automated project progress reports for all of your key stakeholders.
Stop your project from blowing out by keeping a firm control on proposed project changes. And don’t let an unforeseen event sink your project. Find out what risks can threaten your project and build a risk mitigation strategy into your project plan. Likewise, keep on top of all of your project issues before they get out of hand.
Use the right project documents for the right purpose, without letting your project drown in a sea of documentation. Whether you are running a large-, medium- or small-sized project, decide from the start which project documents your project needs to generate. For training and development projects, Leslie Allan’s Training Projects Template Pack explains the purpose of the most common project documents and contains reusable samples ready for you to customize for your specific purpose.
In order to clarify business owner and other project stakeholder expectations, you will have defined the measures of success of your project even before your project began. Now that your project is completed, you will need to report the success of your project using the previously agreed success criteria. Leslie Allan’s project reporting tool will help you define in measurable terms your success criteria and then compute and report on one summary page how your project performed.
Every project is a valuable learning experience for everyone involved in the project. Successful project managers work hard to get feedback from project team members and the other stakeholders. This is the purpose of conducting a project post-implementation review. From this, all parties discover what went well and what did not go so well. These lessons can then be applied to the next project.